Job Description

Event Marketing Coordinator

Job Summary
Our partner, a world leader in travel planning is looking to hire an Event Marketing Coordinator. The Event Marketing Coordinator will play a critical role in planning and executing corporate events. This hands-on role involves end-to-end event management, including registration, logistics, staffing, and on-site execution. The role offers opportunities for travel and career growth within a dynamic, high-energy team.

Key Responsibilities

• Plan and execute corporate events (up to 100 attendees), including tradeshows, conferences, and workshops.
• Manage event registration platforms, attendee lists, and event check-ins.
• Coordinate event logistics, including vendor management, venue setup, and on-site troubleshooting.
• Work closely with the Destination Management Team to handle event inventory and shipments.
• Lift and transport event materials (up to 50 pounds), including swag and inventory, at the Needham, MA headquarters.

Requirements:

• 5+ corporate events managed end-to-end (tradeshows, conferences, workshops).
• Experience using any event registration software such as Cvent, Evenium, RainFocus, or similar.
• Must have a valid unexpired passport
• Ability to get to the Needham office for meetings
• Ability to lift up to 50 pounds

Nice-to-Have Experience

• Experience working in a global event environment.
• Background in corporate marketing or event sponsorships.

Preferred Skills

• Proficiency in Excel & Google Sheets for attendee tracking and logistics management.
• Experience with project management tools (e.g., Asana, Trello) for workflow coordination.

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

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